Staff Update - 3/18/20
First, thank you for your dedicated service to SBCSS during this national crisis. Our SBCSS team members have been amazing during a fluid, ever-changing and uncertain time in our history. As a reminder, the protocols for responding to the COVID-19 are directed through a county approach. At times, the messages from the federal government and state of California may be different than the circumstances facing San Bernardino County. SBCSS maintains consistent contact with our County Department of Public Health and our district partners. Here are a few updates and reminders:
- Employee Health: Your health is important to us; protect yourself. Please listen to your body. If you do not feel well, stay home or go home. Follow the normal procedure for your absence. Please communicate your family health challenges in general (not diagnosis) to supervisors so they are aware of individual situations. More specifically, if you experience symptoms of COVID-19 (cough, fever, shortness of breath), call your health-care provider or local health department before seeking care.
- Employees 65 and older: SBCSS employees who are 65 or older or who have underlying medical issues defined by CDC. see the link below for additional information. On March 18, the San Bernardino County Public Health issued an order that “…strongly cautions that persons aged 65 years and older and person of any age with certain underlying health conditions are at increased risk should they contract COVID-19, and encourages them to self-quarantine.” If you are an employee in this group, please contact your supervisor, if you need to take leave.
Appendix A: Underlying medical conditions that may increase the risk of serious COVID-19 for individuals of any age (in link below on Page 10):
- Handwashing: Personal hygiene remains of great importance in the workspace (see attached graphic). Also, watch the following CDC hand washing video linked here: https://www.cdc.gov/coronavirus/2019-ncov/images/prevention-handwashing.png
- Hourly Timesheets: Payroll is accepting timesheets scanned from the authorizing supervisor’s office with “scanned to payroll” noted on the timesheets. Timesheets without a supervisor’s authorizing signature are not accepted. We need to have all timesheets into Payroll by the normal due dates of March 24 for hourly and sub timesheets and April 10 for contract timesheets. Payroll will process all timesheets that are received by the deadlines, as per normal procedure. For questions, please call 909.386.9520.
- Telecommuting Agreement: As an alternative work platform for “essential” employees, the SBCSS has initiated a Telecommuting Agreement. Currently, this option is available for “essential,” unrepresented/management employees, that have the necessary SBCSS computer/ laptop and access. At a point in the future, telecommuting may be expanded to other employee groups.
- Mental Well-being: As the COVID-19 outbreak has led to increased social distancing and isolation, school and activity closures, and a shortage of supplies, many people are struggling with anxiety and a sense of overwhelm by emotion. During this trying time, it is extremely important to manage your own individual stress and focus on your mental well-being. We have many resources for you, some of which are specific to resources found in our medical programs, Blue Shield of California and Kaiser Permanente. Because this situation is fluid and ever-changing, periodically, we will provide you resources (see attached Managing Fear article).